Below you will find details regarding your transfer without a break in service. Please review the information carefully and submit the necessary information one week from the receipt of this email. If you have any questions, please don’t hesitate to contact Beth Mason.
1. Contact Information- Human Resources- REQUIRED
Please provide Beth Mason with the following information so we can begin to process your transfer: name, phone number and email address of the Human Resources contact at the Court you will be transferring out from.
2. Application for Judicial Branch Federal Employment (AO-78)- REQUIRED
Complete this form accurately and entirely, as it is an important record of prior experience used to determine your qualifications and may be used in future consideration of opportunities for advancement. Under the Work Experience section, begin with your most recent position and work back in time. Make sure to include the month-day-year of employment. When indicating the number of hours worked per week, please be specific. If you obtained your J.D, please list the month-day-year in which you received your J.D. Also, make sure to indicate all legal experience including paid or unpaid work.
3. Tax Forms
*IMPORTANT NOTICE* The address entered on the W-4 is the “address of record” used for mailing the W-2 at the end of the year. If an out of state address is listed on the W-4, withholdings for that state may apply.
Federal W-4: All employees must complete the W-4 Employee's Withholding Certificate form.
State of Delaware taxes: Will be withheld from your pay regardless of state of residence. Delaware does not have a reciprocal agreement with Pennsylvania, New Jersey or Maryland. All employees must complete a "State of Delaware W-4" form.
City of Wilmington Tax: No form is required. Will be deducted at a rate of 1.25%.
Residency Certification Form (PENNSYLVANIA RESIDENTS ONLY)
Per the Payroll Services Branch at the Administrative Office, Pennsylvania residents are required to complete a Residency Certification Form. Please fill in your mailing address, social security number, work address and sign/date the form. The Payroll Services Branch will complete the Residential PSD and Total Resident EIT Rate sections on your municipality.
New Jersey residents ONLY: All residents of New Jersey are required to complete a NJ-W4 form.
Maryland residents ONLY: All residents of Maryland are required to complete an MW-507 form.
4. DISTRICT COURT ONLY: Please complete the Emergency Information form and return to Elizabeth_Mason@ded.uscourts.gov. This information will be used to set up an account for you on the Judiciary's Infoweb so you can be contacted in the event of an emergency.
5. Background Check- REQUIRED
As a condition of employment, background checks are mandatory for all transfers without a break in service. Please note that the position for which you have applied is considered a sensitive position. If selected, you will be hired provisionally pending the outcome of the background check. The background check is an FBI Fingerprint Check of criminal history records. Human Resources will coordinate the processing of your fingerprints either prior to or on your start date. Please complete the Fingerprint Demographic Information Form and return to Elizabeth_Mason@ded.uscourts.gov. In addition to your FBI background check, DISTRICT COURT OF DELAWARE EMPLOYEES ONLY are required to complete an NCIC background check prior to receiving the results of the FBI background check. Please complete the Consent to Criminal Records Check and return to Beth Mason.
6. IT Appropriate Use and Security Policy & Agreement (REQUIRED- DISTRICT COURT ONLY)
Please read the Information Technology Use Policy and return a signed copy to Elizabeth_Mason@ded.uscourts.gov.
7. Fitness Center- OPTIONAL
The Fitness Center is located on the third floor in room 3124. The Fitness Center has the following equipment: two treadmills, one elliptical, two recumbent bikes, free weights and a Smith machine. The Fitness Center is available to employees who sign the Informed Consent Agreement and the Fitness Center Rules. Please sign the forms and return to the Clerk’s Office staff in room 4209. Upon receipt of the forms, Intake Supervisor Robert Cruikshank will provide you with an access code to the Fitness Center.
United States District Court of Delaware
Clerk’s Office
844 N. King Street, Unit 18
Wilmington, DE 19801
Beth Mason
Elizabeth_Mason@ded.uscourts.gov
(302)573-4539